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Project Administrator

Project AdministratorHornell, New York
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Category:Administrative & Clerical
Job ID:134465
Date Posted:12/07/2018
This is a direct hire job opportunity offering W2 annual salary with benefits (medical insurance, PTO & 401K plan).
Please send me your details directly to: denis.potapenko@systemone.com for an immediate consideration.
Project Contracts Administrator (PrCA)
Works under the direct supervision of the Project Contract Manager the PrCA is responsible for the preparation, distribution, scheduling, follow up, etc of relevant project documents, materials, presentations, events, etc.
- Prepare and manage with Project Contract Manager the Contract Summary and CDRL (Contract Deliverables Requirements List)
- Ensure that the Documentation Management Plan (DMP) and the project?s internal and external communication plans are communicated and adhered to by the project team members.
- Responsible for the input, tracking and setting up and distribution of reports for all customer correspondence (minutes of meetings and action items, incoming and outgoing letters, etc.) and internal distribution for project team members, using customer and Alstom EDMS (electronic documentation management system), and MS Sharepoint as needed.
- Alert Project Contract Manager about risks of penalties related to documentation issues and of any event preventing a smooth running of the project
- Establish other filing system as needed to ensure the organization of all records for the life of the project.
- Assist the Project Contract Manager with the filing, tracking of documentation for variation orders and for claims and/or disputes.
- Keep records of compliance of all contractual requirements (performance, delivery dates, quantity?)
- Participate in the correspondence management by analyzing incoming correspondence for the Project Director?s review and assignment, preparing and reviewing outgoing correspondence for quality prior to submitting to customer.
- Generate standard letters or templates for the submission of CDRLs and other deliverables to the customer and a quality overview of all attachments.
- Format documentation, presentations and spreadsheets using MS Office tools.
- Gather data from project member for the Project Monthly Report, review and format the report with the oversight of the Project Director.
- Assist in the management of project team members with the Project Contract Manager to ensure the closure all correspondence and action items within contractual timeframes.
- Generation of project correspondence KPI reporting that will be used internally for management reporting to assess the status of all correspondence with the customer.
Education, Skills, Experience:
- Associates degree or higher
- Highly organized, clear reporting skills and able to multi-task and prioritize,
- Strong ability to effectively and diplomatically communicate cross-functionally
- Strong ability to work in a team environment and build both internal and external relationships
- MS Office proficiency: Word, PowerPoint and Excel required including creation and use and modification of templates and styles.
- A big plus will be experience with MS Visio and/or MS Access or other relational database experience would be a plus.
- Ideally (big plus) document management experience on large size projects, experience with any EDMS (electronic document management systems) and MS SharePoint
- Ideally (big plus) project management within industrial environment
Please send me your details directly to: denis.potapenko@systemone.com for an immediate consideration.
Apply with System One

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